Manager - Administration

Job Description

Role & responsibilities Planning and allocation of work for all personnel of administration department and providing conducive work environment to achieve conformity of services. Monitoring and control of departmental work for its timely completion. Handling budgeting and financial tasks related to the administration department, including cost control and expense tracking. Developing and implementing administrative policies, procedures, and best practices to streamline operations and ensure compliance with company standards. Facilitating Internal and External Audits. Ensuring compliance to internal & external Audits of ISO, EHS, OHSAS & ISMS. Managing relationships with vendors and service providers, negotiating contracts, and evaluating vendor performance. Monitoring and review of departmental targets. Analysis and Corrective Actions for improvement. Periodical review of processes and procedures with a view to improve their effectiveness. Sending process performance reports and any other reports called for to the management at the laid down frequencies and as needed. Interaction and coordination with senior management & other departmental heads as and when needed. Ensuring safety of employees/visitors at IRS (HO) & providing necessary support for employees of survey stations and ensuring compliance to applicable legal, environmental and other requirements while rendering services. Planning the optimal purchase of material for smooth functioning of organizations administrative activities. Management of controlled documents distribution, modification and record keeping. Controlling Administration related outsourced (external service providers) activities. Planning & Execution for Maintenance, Upkeep, Repair, Renovation of Head office Ensure smooth functioning of all the utility, engineering equipments and overall upkeep which is in line with the company's corporate policy. To liaison with State /Central Govt. authorities for statutory inspections.