Job Description

Overall Purpose/Objective Of the job Ensure all contractual terms and conditions are adhered to and necessary procedures are followed across sites while processing bills for payment of various contractors/ vendors. Key Responsibilities 1. Ensure documentation and entry in the database of the bills received from respective sites pertaining to materials/ contractors / consultants work as per schedule 2. Ensure all necessary supporting documents are in place for the particular bill copy of contract, purchase order (PO), work order (WO), Bill of Quantity (BOQ) document, standard checklist for QS as approved by the Functional Head 3. Verify the bills raised against the terms and conditions as mentioned in the contract to ensure compliance with each item of the checklist 4. Ensuring all documentation necessary from the contract/ PO closure perspective are complete, at the time of final bill raised. 5. Ensure documentation of copy of the Certificate of Payment (COP) and extract sheet before forwarding the approved bills to Accounts 6. Ensure that all bills are within the overall contract value and raise timely escalations to the Contracts/Project team in case of any deviation 7. Conduct regular audits at respective sites to ensure all necessary procedures are being followed by the Site QS team, prepare an audit report and follow up with the site team on the corrective actions to be taken 8. Continuous coordination with the site team to ensure all functional operations are carried out in an efficient & timely manner and resolve any differences that may arise