Manager (Finance & Accounts)

Job Description

Role & responsibilities a. Grants Management I. Receipts and disbursements II. Timely grants requisitions and expenditures reporting to the funding agencies. III. Comply with the requirements of funding agencies. IV. Bank accounts management. b. Budgeting i. Prepare financial guidelines and ensure that all financial regulations are strictly adhered. ii. Prepare annual budgets for the implementation of activities under Programs. iii. Prepare bi-annual and annual budgets and variance analysis. c. Disbursement i. To ensure timely release of funds to execute project as per approved plan. ii. On time payment of leases, vendors, staff salaries, insurance premiums, consultation fee and activities etc. d. Accounts Management i. Compile account on the basis of receipts and expenditure accounts. ii. Maintaining books of accounts, financial accounting. iii. Prepare Cash Flow and Bank Reconciliation statements (BRS). iv. Prepare Tax Deducted at Source certificates. v. Prepare challans & deposit of TDS, EPF & ESI. vi. Process and manage staff emoluments, perks and travel accounts. vii. Process and manage procurement accounts. viii. Ensure timely submission of accounts and utilization certificates to funding agencies. ix. Prepare Income & Expenditure Statements, Trial Balance and Balance Sheet. e. Reporting i. Prepare reports in the prescribed formats required by the grantors. ii. Prepare monthly, quarterly, half yearly and annual financial reports. iii. Reporting requirements of Income Tax etc. and maintain statutory records and financial records. iv. Provide information, documentation and financial reports required for statutory audit of the organization. f. Liaison and Advise i. Liaison with agencies in getting financial sanctions whenever required. ii. Maintain good relations with partner organizations, relevant government and donor agencies, and bank officials. iii. Advise Director TCI Foundation and Management on statutory compliance and financial matters. iv. Support other staff deployed in different states for smooth operation and timely receiving of required documents. g. Audit i. Prepare and execute selection of auditors in compliance with funding agencies rules. ii. Prepare and execute MoU/Agreement with selected auditing firms. iii. Assist in internal and external audits of accounts. iv. Timely reply and compliance to audit observations. h. Procurement Responsibilities (i) Manage all aspects of procurement including planning, drafting bid documents, bid evaluation, preparing award recommendation, contract drafting, liaising with procurement agents, monitoring and reporting on procurement, contract management and conducting post procurement review. Preferred candidate profile Essential Qualification: CA or MBA (Accounts/Finance) with 5 year working experience in International NGOs or government department or renowned multinational auditing firms. OR M.Com. with minimum 10-year experience of working in International NGO or government departments or renowned multinational auditing firms. Essential Requirements: Can independently operate Tally and other accounts software. Can independently file returns of Income Tax, TDS and FCRA Can independently generate and file challans of EPF, ESI Proficient to operate computer software viz. Microsoft Office especially Excel for calculations with formulas. Required Competency: Excellent verbal & written communication skills to attend meetings with foreign delegations and senior government authorities and to represent the finance and accounts functional area of the organization. A team player with demonstrated ability to work in a multi-disciplinary team along with good interpersonal abilities