Marketing Operations Specialist

Job Description

Job Description: The Marketing Coordinator will play a crucial role in ensuring the smooth and efficient handling of financial, legal, and procurement processes within the marketing department. This role involves close collaboration with the Marketing team members and stakeholders to manage and track current spending and ensure timely payment of vendors. Key Responsibilities: Oversee Requests: Manage the intake and submission of all marketing team requests, including financial, legal, and procurement. Process Management: Ensure timely and accurate processing of submissions, maintaining stringent standards. Expense Handling: Submit all marketing AMEX PCard expenses promptly and accurately. Vendor Collaboration: Coordinate with various departments to ensure vendor requests are processed efficiently, facilitating a seamless vendor management process. Record Keeping: Maintain precise records and documentation for all requests, ensuring they are easily accessible and up-to-date. Compliance: Ensure all processes comply with marketing and company policies. Process Improvement: Continuously develop and enhance submission processes for greater efficiency. Tracking: Maintain detailed tracking statuses for all vendor management submissions and expenses. Wrike Management: Oversee and manage all Wrike vendor management requests, ensuring they are addressed promptly and accurately. What Youll Bring to the Table: 3+ years of successful work experience in vendor management (financial, legal, and procurement) processes Bachelor’s degree required Experience with Project Management Tools (Wrike), Workday & Jira; knowledge of Planful is a bonus. Proficient in Microsoft Office Suite; with strong skills in Excel. Strong collaboration, relationship-building and influencer skills to build cross-functional partnerships Strong written and verbal communication skills Self-starter and quick learner with the desire to learn new tools and techniques Agile, able to deliver high-quality results under tight timelines Detail-oriented with the ability to handle multiple tasks simultaneously.