Job Description

Key Responsibilities: Procurement Functions: Coordinate with various departments to identify administrative procurement needs (office supplies, equipment, services, etc.). Source, evaluate, and negotiate with vendors to ensure best value in pricing, quality, and delivery. Prepare and issue purchase orders in accordance with company policies. Track and follow up on deliveries to ensure timely receipt of goods/services. Maintain updated records of supplier information, pricing, and procurement activities. Monitor stock levels and manage reordering processes for administrative items. Ensure all purchases comply with internal procurement guidelines and approval workflows. Billing and Documentation: Prepare and issue internal billing or cost allocation statements for purchased administrative items. Reconcile purchase orders with supplier invoices and delivery receipts. Liaise with the finance department for invoice approvals, payments, and petty cash usage. Ensure timely recording and filing of billing documents, receipts, and vendor contracts. Support budget tracking and expense reporting for the Administration Department.