Office Administrator

Job Description

Equisoft is a global provider of advanced insurance and investment digital solutions, recognized as a valued partner by over 250 of the world s leading financial institutions. We offer a complete ecosystem of end-to-end and scalable solutions that help our clients tackle any challenge in this era of digital disruption. Our business-driven approach, deep industry knowledge, innovative technology, and expert teams help our partners solve their biggest, most complex problems. With are diverse and multicultural team of experts based in North America, the Caribbean, Latin America, Europe, Africa, Asia and Australia, Equisoft helps its clients tackle any challenge in this era of digital disruption. Why Choose Equisoft With 950+ employees, we are a stable organization that offers career advancement and fosters a stimulating environment. Employment Type: Full-Time( 3 days a week) Opportunities for growth and professional development Engaging company culture with regular team events and celebrations Supportive work environment where your voice matters About the Role We re looking for a reliable and detail-oriented Office Administrator to support the daily operations of our office. In this dynamic role, you ll be the first point of contact for visitors and staff, and you ll help keep our workplace running efficiently by managing everything from travel bookings and supplies to logistics and internal communications. If you re organized, proactive, and thrive in a fast-paced environment, we d love to meet you! Your Day with Equisoft: Welcome and assist clients, visitors, and team members with professionalism. Handle all incoming and outgoing mail, courier shipments, and document preparation. Coordinate domestic and international shipping with proper documentation. Manage calls and correspondence (email, mail, fax) effectively. Organize internal meetings, including room setup and catering. Support company events (team outings, celebrations, etc.). Order and manage office supplies and maintain equipment. Coordinate with vendors for office maintenance and services. Maintain digital and physical filing systems and administrative records. Translate communications or documents as needed. Provide general support to various departments and complete ad hoc tasks. Requirements Diploma in Office Administration or a degree in any relevant field. Minimum 2 years of experience in an office admin or support role. Strong written and verbal communication skills in English. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent organizational and multitasking skills. Friendly, professional demeanor and strong customer service orientation. Self-starter with the ability to work independently and manage shifting priorities. Equisoft is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.