Job Description

*This Position is on Third Party Payroll* ROLE OBJECTIVE: Responsible for managing all project-related documentation, ensuring that documents are stored and distributed appropriately, and maintaining document control systems to support the project lifecycle. The role involves working closely with project managers, engineers, and other stakeholders to facilitate efficient document handling and compliance with Adani standards. RESPONSIBILITIES: Strategic: Manage and control all incoming and outgoing project documentation, including drawings, specifications, contracts, and reports, project related correspondence. Develop and maintain document control processes and procedures tailored to the construction environment. Ensure all documents are filed correctly and can be accessed quickly by authorized personnel. Drawing and Revision Control: Track and manage the distribution of construction drawings and revisions, ensuring that the latest versions are available to the project team. Maintain accurate records of document revisions and ensure superseded versions are archived appropriately. Collaboration and Communication: Coordinate with project managers, engineers, architects, and subcontractors to facilitate document sharing and collaboration. Act as the primary point of contact for document-related queries and provide support to team members regarding document management practices. Compliance and Quality Assurance: Ensure compliance with construction industry standards and regulatory requirements for document control. Assist in preparing documentation for inspections, audits, and project handovers. Electronic Document Management: Implement and maintain electronic document management systems (EDMS) suitable for construction projects. Use of document management systems and software tools. Reporting and Record Keeping: Generate reports on document status, distribution, and discrepancies. Maintain comprehensive records of project documentation, correspondence, and transmittals. Operational: Keeping track of important project documents like project plans, vendor contracts and drawings. Maintaining transmittal, drawings receipt/issued log, superseded drg, GFC drg. Keeping documentation safe and backed up. Upload document in SAP portal. Performing data entry tasks when project documents need updates. Establishing a uniform document/drawing numbering system while adhering to company norms and requirements. Key Internal Interfaces Projects team Arch. team Engineering team Liasoning F & A team Key External Interfaces N/A. JOB REQUIREMENTS: DESIRED PROFILE- Education- Diploma /Degree Experience / Areas of Specialization Graduation with 4-5 yrs of relevant experience. Well versed with MS office, SAP knowledge. DESIRED SKILLS: Functional Coordinating with various functions Document keeping Skills Behavioral Positive Attitude Team player