Job Description

Role & responsibilities Duties and responsibilities 1) TENDER PARTICIPATION: A. Big Tender Participation (State Govt. & Central Govt.)- Direct Handling Reading tender document, Short listing of product and taking Product Approval from HOE for participation Preparation of Tender Document Follow up with stockiest for LPR Preparation of EMD and Tender fees and process with F & A Dept. Follow up for additional documents for tender (CA Certificate/FDA Certificates) Arranging Label and Samples for Submission as per tender requirement Scanning of Technical Documents after taking Signature of HOE Preparation of rate Proposal and taking Approval from HOE/from management for deviation in price in Annex-3A or 3B as per SOP of rate quotation & Distributor/Liasoning commission. Uploading technical Documents & Submission of BID Online/offline as applicable Sending Confirmation email to Distributor for further process Preparation of Comparative Sheet to find awarded products after tender opening Updation of tender detail in tender software and entry of price quotation in software Updation of new RC & products in master list. B. Monitoring of Small Tenders Participation by Team: Reading tender Document, Short listing of product and taking Product Approval from HOE Preparation of authority Letter with Required Documents Sample arrangement & Sample delivery Follow up with SCM/DPG/CFA Sending email to distributor with rates & required documents Updation of tender detail in tender software and entry of price quotation in software Updation of new RC & products in master list C. Monitoring of ARMY & PSU Tenders Participation by Team: ( Ex . BARC, SAIL, BHEL, BEL Etc.) Products Short listing Prepare Rate Proposal and taking Approval from HOE Preparation of Annexure and Quotation as per tender T&C Participation in Auction/ Reverse Auction if applicable Submission of Agreements post product award Sending email to distributor with rates & required documents Updation of tender detail in tender software and entry of price quotation in software D. Monitoring of Railways Tender Participation: Searching of relevant tender from Emails and online portal Preparation of Rate Sheet Taking Rate Approval from HOE Preparation of Required Documents in PDF Format Tender submission on Portal Updating File with Competitor Details and LPR Keeping & updating records of Tender in system Sending email to distributor with rates & required documents Updation of tender detail in tender software and entry of price quotation in software 2) Preparation of Price Agreement & Performance Security Deposit post Tender Award Preparation of Draft Agreement against Receipt of LOA/NOA/LOI Arranging Franking or E-stamping for Agreement Preparation of Format for EMD/SD /Tender fees in form of BG, FDR, DD, NEFT/RTGS in inter office memo Submission of Format to F&A for processing Preparation of Bank Guarantee draft Sending email to F&A with BG Format, Tender Document & inter office memo Arranging Franking or E-stamping for BG if required Follow up with F&A for BG, FDR, DD, NEFT/RTGS Preparation of covering letter and sending courier to Distributor for Onward Submission along with Security Deposit 3) Artwork Process for Approved product Preparation of ARTWORK Request Form and share with Tender Supply chain for processing Arranging Required Pages from Tender Documents Sending Email for onward Process along with Request form, Tender Documents & Logo File 4) Miscellaneous: Preparation of EMD & SD file for Internal Record Purpose Preparation of Debarred/blacklisted Company List Letter Drafting for Product Inclusion, withdrawal, amendments, Request etc. Preparation of Rate Analysis File for Internal Information Purpose 4. Business development: For any opportunity presented by distributor liasoner for inclusion of innovative items in tenders/formulary, same should be intimated to Jt Managing director for further discussion. Preferred candidate profile Perks and benefits