Personal Assistant To CEO/President Office

Job Description

We are hiring a "PA to the CEO/President's office" for our International Business at Vadilal Industries Ltd, located at our corporate office in Ahmedabad Job Description- PA to President/CEO Office Position: PA To President/CEO office Department: International Business Reporting to: CEO Location: Ahmedabad -Corporate office. Salary- Open for Negotiation Bond 3 Years Job Description 1. Provides personal assistance/administrative support to ensure efficient operations of the International Business Division. 2. Perform general administrative tasks, including answering and directing phone calls, email correspondence, filing, mailings, and deliveries, and coordinating meeting room calendars, etc. 3. Carry out administrative duties related to CEOs/presidents office, such as filing, documentation etc. 4. Coordinating for organizing domestic as well as international logistics including flights, visa requirements, hotel accommodation, car rental, etc. when applicable for the top management. 5. Ensure completion of regular reoccurring work, e.g., Birthday reminders, monthly reports, briefings, weekly meetings, and monthly meetings. 6. Welcome and attend to the visitors, preparing facilities for scheduled events and arranging refreshments, if required. 7. Ensure compliance with confidential matters such as business dealings, and transactions. 8. Coordinating & looking after personal or official events for Top Management and being hands-on with all administrative duties. 9. Maintain a database of AMC contracts of Top Management and ensure its timely preventive maintenance. To keep a record of personal bills and ensure timely payment of the same. 10. Top management tasks such as booking family holidays, restaurant and social activities, and events if required or any other personal tasks directed by the Top Management from time to time. Desired Candidate Profile: Minimum 5 years of relevant experience in managing PA profile of Top Management. Graduation in any discipline. Proficient in MS Excel, Word, and PowerPoint. Specific Skills: Excellent English verbal and written communication skills with good presentability. Excellent interpersonal, negotiation, and conflict-resolution skills. Ability to act with integrity, professionalism, and confidentiality.