Job Description

Key Responsibilities: • Calendar & Schedule Management: Maintain and coordinate complex executive calendars, including meetings, travel, and appointments . • Communication Management: Act as the first point of contact for executives, managing communications with internal and external stakeholders and ensuring timely responses. • Document Preparation & Management: Draft, edit, and proofread documents, presentations, and reports. Maintain records, files, and databases for the executive team. • Meeting Coordination: Organize and prepare for meetings, including scheduling, agenda preparation, note-taking, and follow-up on action items. • Travel & Logistics Coordination: Arrange and manage detailed travel itineraries, accommodations, and other logistical requirements for business travel. • Project Assistance: Support special projects, including market research, data analysis, and reporting on real estate trends. Track project timelines and coordinate with various departments as needed. • Client & Vendor Relations: Build and maintain positive relationships with clients, vendors, and partners. Coordinate with other departments to address client needs and ensure excellent service. • Expense Management: Process invoices, manage expense reports, and handle petty cash for executive-level activities. • Confidentiality & Discretion: Handle sensitive information with a high level of confidentiality and professionalism. Skills: • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). • Excellent organizational, time-management, and multitasking skills. • Strong verbal and written communication skills. • Detail-oriented with the ability to anticipate needs and prioritize tasks. • Problem-solving and critical-thinking abilities