PM Finance Operations - Analyst

Job Description

"Overview Experience 3-5 Years Skill Project Management /tracking budgets/project tracking +AP Shift730 PM - 430 AM/ 630 PM -330 AM Location Hyderabad /Bangalore/Chennai We have a role as a Analyst it is an opportunity to utilize data management experience and skills with proven track record of developing data plans, performance reporting and analysing optimisation This might be a great fit if you are data driven and excited to be part of a growing team About Annalect India We are an integral part of Annalect Global and Omnicom Group, the second largest advertising agency holding company in the world in terms of revenue and is the leading global marketing communications company Our portfolio includes three global advertising agency networks BBDO, DDB and TBWA; three of the world s premium media services under Omnicom Media Group OMD, PHD and Hearts Science Annalect India plays a key role for our group companies and global agencies by providing stellar products and services in areas of Creative Services, Technology, Marketing Sciences (data analytics), Bunisess Support Services, Market Research and Media Services Responsibilities This is an exciting role and would entail you to Partner with Business Managers and Project Managers on coordinating all administrative, client billable, and client non-billable tasks Understand the agency investment process and own the end-to-end management, including Run new business, client development, and agency initiative data/reports, input, and track across all trackers Facilitate all project setups including new business, clients, and agency initiatives Process all ongoing maintenance of project codes, such as, adding new activities, changing descriptions, and updating budgets Facilitate all invoicing for clients and recover back-up and support for clients Prepare client billing packages Update internal reports including missing time and conduct proactive and reactive reach out for timesheet compliance Collaborate with internal teams for timesheet and billing worksheet compliance Run Billing Worksheet Reports and work with AAS on time moves Support the Data Analytics for dashboard updates and data entry Maintain all internal staffing templates for all SOWs Manage company paid-time-off and fiscal impact to agency Process all new vendor paperwork and set-up Understand vendor payment terms and ensure compliance with corresponding client policies and issue the appropriate purchase orders Maintain project out-of-pocket budgets and track payments Understand company pay-when-paid policy and ensure contracts are compliant Maintain internal Client MSA Cheat sheets as well as team/client framework Prepare financial information and reconciliations to clients as required Own maintenance of client contracts/SOWs/POs database and ensure compliance, filing, and version control Understand audit requirements and ensure completeness of audit trails Review of vendor contracts and other legal matters in coordination with legal Qualifications You will be working closely with Global Finance Leaders / members of agency Finance Team and will have responsibilities to achieve group goals with respect to Reporting, Planning, Forecasting, Working Capital, and accounting support This may be the right role for you if you have One-three years experience with a degree in Accounting, Finance or Project Management Knowledge of PR, advertising or the marketing communications industry is preferred Strong computer skills including Microsoft Office with advanced experience with Excel Exceptionally proactive with the ability to foster collaborative relationships Strong interpersonal skills, positive attitude, and collaborator A client-service attitude and proven record as a collaborator Excellent organizational, verbal, and written communication skills Detail oriented, proactive, with an ability to multi-task Sensitive to deadlines in a fast-paced environment; high sense of urgency