Procurement Coordinator

Job Description

Job purpose: To manage the process of sourcing for food and non-food suppliers both locally and internationally ensuring that the Company and clients standards are met in terms of timelines, cost, quality, and specifications. To monitor and assess supplier performance and identify new sources of supply as needed. To Prepare, Analyse and develop procurement and supply chain reports to monitor Procurement and supply chain performance. Role & responsibilities: Analyze and report procurement spend data to the management. Manage procurement spend data and Power BI Dashboard by Client or Mission Manage and collect Supplier and Manufactures documentation as per the required process. Receiving and handling procurement requests for materials and/or services for both Missions and the Corporate Office. Comprehending client product specifications and standards to identify potential suppliers. Sourcing from suppliers that provide the most competitive prices while ensuring the highest quality. Collation of documents for QA verification/validation & approvals & Onboarding Suppliers. Updating of SOPs & processing Supplier Evaluations. Compile procurement reports at agreed intervals and submit them to the Procurement Manager for review. Negotiating with suppliers for payment terms and conditions. Analyzing and evaluating the quotations received by comparing prices, specifications, quantities, and delivery dates to identify and recommend preferred suppliers. Supporting on Price disconnects for finance to process Invoices. Ensure the precise collection of comprehensive Vendor Registration Document Packs in strict adherence to GCC/Agility Compliance, facilitating the seamless onboarding of vendors into the GCC/Agility IT System for the issuance of Purchase Orders. Performing any other task/activity that might from time to time be identified by the Line Manager/Head of Department. Experience Requirements: Minimum of 2-3 years of experience in procurement or supply chain coordination, ideally within the food industry. Experience in creating and analyzing reports using Excel and Power BI . Knowledge of Food Safety Management Systems (such as HACCP, ISO 22000, etc.) and its application within the food industry Skills/Competencies: Advanced Excel skills (e.g., pivot tables, VLOOKUP, data analysis). Proficiency in Power BI for reporting and data visualization. Strong analytical skills with the ability to interpret procurement data and produce actionable insights. Knowledge of procurement processes, supplier management, and inventory control. Familiarity with Food Safety Management Systems and regulations (HACCP, ISO 22000, etc.). Strong communication skills, both written and verbal. Ability to work collaboratively with cross-functional teams. Perks and benefits Flexible working hours Personal Leaves and Holidays Insurance coverage