Job Description

o Identifying suppliers and vendors for goods, materials, and services. o Issue an RFQ (Request for Quotation), RFP (Request for Proposal), or RFI (Request for Information). Receive quotations/bids or proposals from suppliers. Evaluate proposals based on pre-defined criteria (cost, quality, delivery, etc.). Prepare price comparative statement/ Evaluation Report Assist in Purchase Committee meetings and maintain documentation. Prepare and process purchase orders, ensuring accuracy and completeness Ensure compliance with ACA policies, procedures, and ethical standards in all procurement activities. Vendor Management: Build and maintain strong relationships with suppliers to ensure reliability and performance. Evaluate supplier performance regularly, including quality, cost, and delivery timelines. Identify alternative suppliers to mitigate risks and ensure supply chain continuity. Inventory Supply Chain Coordination: Collaborate with internal teams to understand their procurement needs and forecast demand. Monitor inventory levels to prevent shortages or overstocking. Ensure timely delivery of materials and services to support operational needs. Ensure ACA obtains quality materials at very competitive price and feasible/flexible payment terms. Reporting Documentation: Maintain accurate procurement records, including supplier contracts, invoices, and delivery documentation. Generate regular reports on procurement activities, cost savings, and supplier performance. Support audits and reviews by ensuring proper documentation and compliance with standards. Liaise with other departments (all ACA units) to understand their procurement needs. Communicate procurement timelines and constraints to ensure smooth operations.