Project Administrator

Job Description

High proficiency in working with relevant systems performing project set-up, project updates, invoicing and project closing activities. Ability to prioritize and deliver timely support requests. Proactive, timely accurate invoicing in line with contract to reduce WIP balances. Collaborates and communicates regularly with the Project Controller and Project Manager on related items. System related activities for assigned projects: Project setup and Maintenance in TeamCenter (Including Agreement Budget). Project setup and Maintenance in Oracle Finance (Including Agreement Budget). Classifications; Task Creation and Maintenance; Bill Rate Addition and Maintenance; Project/Date revisions and closure; All other general Project setup and maintenance; QC of Project Setup for accurate transactional and general ledger processing and invoicing (Coordination with the PC and/or PM) Draft Invoice Generation. Transaction Control adjustments in Expenditure Inquiry (Time Transfers, Splits, Holds, Billable Flags, etc.), as directed by the Project Controller and/or Project Manager. Works with the PC and/or the PM to resolve transactional errors in Oracle. Event entry and processing related to invoicing, and Revenue Recognition. Invoice Processing. Invoice manual revisions to the formatted document, and attachments. Invoice Distribution up to and including Client Portal Entry. Credit Memo approval request, Oracle creation and processing. Position Qualifications: Masters or Bachelor s degree in finance 6+ years of relevant working experience in a project administrator/billing role Excellent written and verbal communication skills in English Demonstrate strong attention to detail Data savvy and good working knowledge of financial systems and tools Experience in interacting with international stakeholders, comfortable working as part of a global and multi-cultural team Comfortable working in 9 to 6pm shift with Hybrid working Personal Qualities Communicates effectively, is pragmatic, builds relationships and can influence Has the ability to respect and understand cultural diversity and to communicate and relate to people at different levels Keep a positive and proactive attitude, with a solution-oriented mindset Executes tasks independently Be self-motivated, resilient and cope with work pressure Attention to detail High proficiency in learning and working with systems Reliable and good communicator