Project Coordinator/Executive Assistant

Job Description

Job Title: Project Coordinator (Executive Assistant Profile) Department: Assets & Safety Location: Noida Sector 62 (On-site) Shift Timing: 5:30 PM – 2:30 AM IST (US Shift) Working Days: Monday to Friday(Saturday/Sunday may be required based on business needs; paid overtime applicable) Experience Required: Minimum 1.5 years ( preferably in Logistics/Transportation with US market exposure) Joining : Immediate joiners or candidates with a maximum 2 weeks’ notice preferred About the Role: We are seeking a proactive and detail-oriented Project Coordinator who will directly support the Head – Assets & Safety and work closely with the CEO. This role involves cross-functional coordination, executive support, and internal/external communication. The ideal candidate will be organized, responsive, and able to manage multiple priorities effectively . Key Responsibilities (KRA): 1. Executive & Leadership Support Attend meetings with the Head and CEO, document and circulate Minutes of Meetings (MoM) Follow up on key action items and ensure timely execution Manage calendar scheduling, reminders, and coordination with departments Maintain high-level reporting and ensure smooth information flow 2. Internal Coordination (80%) Act as a central point of contact across teams: Dispatch, Brokerage, Business Development, Compliance, and Accounts Track day-to-day department activities, maintain hygiene checklists Ensure teams are prepared for meetings (e.g., data, PPTs, reports) Monitor project timelines and keep leadership updated on progress 3. External Coordination (20%) · Connect with clients, customers, drivers, and vendors for feedback and updates · Coordinate logistics like ticket booking, reimbursements, and external communication · Serve as a communication bridge between external vendors and internal teams 4. Recruitment Assistance (Occasional) Support in hiring Truck Drivers once or twice a month as needed Create job postings, screen applications, and schedule interviews Maintain onboarding and probation status records 5. Admin & Event Support Assist in coordinating internal events (e.g., Diwali, Christmas, driver appreciation activities) Maintain event checklists and coordinate with the admin team Candidate Profile: Must-Have Skills: Excellent communication (written & verbal) Strong organizational and multitasking ability Proactive, problem-solving mindset Prior experience working in a structured coordination or executive assistant role Preferred Background: Experience in Logistics/Transportation/Trucking industry Exposure to US market or international work settings Female professionals are encouraged to apply due to the collaborative and coordination-intensive nature of the role Compensation & Benefits Salary: ₹30,000 – ₹35,000 (in-hand, maximum) Additional Benefits: Provident Fund (PF) Health Insurance One-side Cab Facility (drop only for female employees) Paid Overtime (for working more than 4 hours on a week off) 5 Days Working (Monday–Friday) Note on Diversity & Role Fit While we welcome applications from all qualified candidates, this role involves high levels of coordination, multitasking, and communication—traits often well-aligned with female professionals. Hence, female candidates are preferred purely based on the nature and demands of the position. Transjet Cargo is an equal opportunity employer and values merit above all. How to Apply: Email your updated resume to: dia.roy@transjetcargo.com richa.dua@transjetcargo.com Job Type: Full-time Pay: Up to ₹38,000.00 per month Benefits: Health insurance Provident Fund Schedule: Night shift Supplemental Pay: Overtime pay Ability to commute/relocate: Noida Sector 62, Noida, Uttar Pradesh: Reliably commute or planning to relocate before starting work (Required) Application Question(s): If you have US Market or Logistic industry experience? If yes , than how may years !. Experience: Corporate: 1 year (Required) Shift availability: Night Shift (Required) Work Location: In person Application Deadline: 23/05/2025 Expected Start Date: 02/06/2025