Job Description

The Proposal Budget and Contract Specialist I is responsible for the development and preparation of proposals, budgets and contracts for new business. The PBC Specialist will be accountable for generating high quality and timely proposals, budgets and contracts. PBC Specialist work closely with the Business Development team and Projects Managers to ensure high quality documents are delivered according to client expected timelines. Responsibilities: Collaborate with BDA/M and Client Operations to develop the required documents to support the development of new and repeat business opportunities. On all assigned opportunities, ensure a high level of understanding of the requirements, scope and client expectations, undertaking a detailed review of the RFP, proposed project outline and any other available resources. Prepare high-quality proposal materials. Collate required content and finalise proposal; responsible for substantive editing, drafting and formatting to ensure proposals accurate reflect customers requirements and are consistent with Novotech branding guidelines. Research, compile and present statistics, experience tables and company information for RFP and RFIs. Prepare budgets for new opportunities and change orders based on sponsor requirements in the Novotech pricing tool within the required timeframe. Collaborate with BDA/M, Client Operations and Project Management to revise and negotiate budgets with sponsors as required. Prepare other budget documentation, including mapping to client grids where required. Accurately prepare simple-medium complexity client budgets mapped from the Novotech pricing tool. Liaise with vendors and external parties for quotes and vendor capabilities where required for incorporation into budgets and proposals. Lead collation of input from other Novotech departments where required to address RFP and sponsor questions. Prepare sponsor contracts and facilitate legal department review and execution in accordance with agreed timelines and guidance. Work closely with the Clinical Operations team to facilitate contract development, negotiation and execution for pre and post-award contracts. Collaborate with BDA/M and Client Operations to develop materials for Bid Defense meetings. Attend and contribute to Bid Defense preparation meetings. Participate in BD handover meetings to Novotech Operational team where requested. Maintain and update required systems including SalesForce and SharePoint in a timely manner. Qualification: Graduate in a clinical or life sciences-related field. Relevant experience/qualifications in allied professions may also be considered. At least three years experience within the pharmaceutical industry in a similar role preparing proposals, budgets and/or contracts. At least one years experience preparing budgets, contracts and proposals in a CRO environment or demonstrated exceptional capabilities in proposal, contract and budget development within Novotech. Previous experience working directly with clients will be highly regarded. Must be able to communicate clearly, able to priorities and meet deadlines. Must have advanced Microsoft office capabilities, specifically Excel, Word and PowerPoint.