Purchase Executive

Job Description

Role & responsibilities Description The Purchase Executive (Electrical) is responsible for identifying reliable suppliers, negotiating prices and terms, placing purchase orders, and ensuring timely delivery of electrical items while maintaining quality and cost-efficiency. They act as a bridge between the engineering/maintenance/project team and suppliers. Key Responsibilities: 1. Procurement & Sourcing Source electrical equipment, components, and materials such as cables, switches, transformers, circuit breakers, panels, motors, etc. Identify and evaluate suppliers/vendors based on price, quality, service, and reliability. Prepare and issue Request for Quotation (RFQ), compare quotes, and finalize vendors. 2. Technical Evaluation Understand technical specifications provided by the electrical engineering team. Evaluate vendor offerings for compliance with technical requirements. Coordinate with the technical team for approvals on technical documents and samples. 3. Purchase Order Management Prepare and issue Purchase Orders (POs) & work orders in line with company policies and project requirements. Ensure timely approvals and follow-up with vendors for order confirmation and dispatch. 4. Cost Negotiation & Budgeting Negotiate pricing, terms, and delivery schedules with suppliers. Work within allocated budgets to meet project and maintenance needs. 5. Vendor Development & Management Maintain good relationships with key suppliers and develop new vendor sources. Periodic evaluation of vendor performance in terms of quality, delivery, and service. 6. Documentation & Compliance Maintain procurement records with site documents (PO Ack , invoices, DC, Warranty Certificate etc). 7. Project Coordination Collaborate with project teams to ensure materials are delivered as per project timelines. Assist in planning procurement schedules for electrical projects. 8. Payment to vendors with internal co-ordination, approvals & complete the project. Preferred candidate profile Educational Qualification: Diploma or Bachelors Degree in Electrical Engineering (EEE or related field). Experience: 0 to 4 years of relevant experience in electrical procurement , preferably in industries like construction, manufacturing, infrastructure, power, or EPC (Engineering, Procurement, Construction). Experience in vendor negotiation and technical evaluation of electrical materials. Technical Skills: Good understanding of electrical components and systems (e.g., cables, MCBs, MCCBs, transformers, panels).