Purchase Manager

Job Description

Role & responsibilities Department Structure and System Development : Establish and streamline the structure and operational systems within the department. Provide guidance and support to store staff and managers, ensuring they understand operational goals and policies. Purchase Department Management : Define and manage Reorder Levels (ROL), Minimum Order Quantities (MOQ), and implement a green tag system for inventory control. Oversee stock levels, order processing, and inventory control to ensure product availability and prevent stockouts. Conduct regular audits and manage stock rotation to maintain inventory accuracy. Supplier Code and Management : Organize supplier KYC processes, standardize item classifications, price structures, and ensure accurate billing and calculation checks. Build and maintain strong relationships with suppliers to foster collaboration and reliability. Maintain detailed records of supplier transactions, communication for accountability and audit purposes. Identify opportunities to optimize supplier management practices and implement best practices. Corporate Purchasing Practices : Develop and implement corporate level purchasing strategies to optimize cost, quality, and delivery timelines. Adopt corporate purchasing methodologies, including design catalog creation and online order systems. Conduct market analysis to identify new suppliers, emerging trends, and innovative practices to enhance purchasing operations. Jewel Courier and Billing Oversight : Coordinate the safe and timely dispatch of jewelry through approved courier services, ensuring proper handling and documentation. Track and verify the receipt of dispatched jewelry, maintaining clear records of delivery acknowledgments. Manage the preparation, review, and verification of bills related to jewel dispatch, ensuring accuracy in payable or paid transactions. Manage the dispatch, receipt, and maintenance of records for jewel couriers, including bills on a payable or paid basis. Financial Transactions : Schedule and ensure supplier payments on time and the purchase of bank bars based on the need. Handle the procurement of gold bars from our authorised banks, ensuring competitive pricing and compliance with company policies. Conduct regular reconciliations of accounts related to purchases and payments to identify and resolve discrepancies. IIBX License : Handle IIBX license procurement and renewals. Collaborate with the procurement and accounts & finance teams to streamline processes involving IIBX. Track IIBX-related activities and provide periodic reports to management on performance and compliance. Support audits by preparing necessary documents and ensuring readiness for inspections. Budgeting : Plan and monitor departmental budgets effectively. Support budgeting processes by providing insights and accurate data on financial activities. Exhibition Coordination : (Internal & External) Lead the team in participating in exhibitions and other promotional events. Curate a selection of jewelry items that align with the exhibition theme and target customer preferences. Ensure the booth reflects the companys brand image and values, creating an appealing and professional presentation. Prepare detailed reports on exhibition outcomes, including customer feedback, sales performance, and ROI analysis. Innovation and Process Improvement : Drive innovation in jewelry design, automation, and STR support, while establishing and updating Standard Operating Procedures (SOPs). Additional Responsibilities Digital Marketing Support: Drive innovation, growth, and consistency in collaboration with the digital marketing team. E-Commerce Growth: Provide support to enhance and expand e-commerce operations. CER and Raw Material Sourcing: Oversee raw material sourcing and offer additional operational support as needed Preferred candidate profile Essential: Bachelors degree in Commerce , Business Administration , Supply Chain Management , or Jewelry Technology . Preferred: MBA (Operations, Supply Chain, or Finance) Certification in Procurement/Supply Chain (e.g., CSCP, CIPS)