Recruitment Coordinator (Short-Term)

Job Description

Job Brief Recruitment Coordinator (Short-Term) Vital Strategies India Services Private Limited, is a social enterprise focused on strengthening and revitalizing public health systems to address the leading causes of death, disease, and injury. We deploy our unique world-class technical expertise and global experience to design and support scalable solutions that can bridge the gap between public health needs and their solutions, focusing on rapid, large-scale impact. We leverage our core strengths in the areas of public health intelligence to strengthen the collection and use of data for informed government action, strategic communication to build awareness and behaviour change, institutional strengthening, and innovative financing. In addition to our topical areas of focus – noncommunicable diseases, environmental health and climate change, injury prevention, and social determinants of health we also prioritize work that aims to strengthen the fundamental, foundational dimensions of public health practice that enable governments to tackle and respond to any public health challenge. We welcome applications from people of all backgrounds and do not discriminate based on characteristics such as race, color, age, religion or creed, gender, national origin, ancestry, physical or mental disability, veteran or military status, marital status, or any other basis protected by country and local laws. We are proud of our commitment to a professional work environment where everyone is treated with respect and dignity. Vital Strategies India will not tolerate its employees, volunteers, consultants, partners, or any other representative associated with the delivery of its work carrying out any form of sexual harassment, sexual exploitation, or sexual abuse, and thoroughly vets all final candidates. Job Purpose: Vital Strategies is seeking a detail-oriented and organized short-term Recruitment Coordinator to support a high-volume recruitment effort tied to our global initiative to reduce lead poisoning. The Coordinator will play a key role in supporting the Senior Manager and broader HR team by ensuring a smooth, timely, and candidate-friendly recruitment process. This is a full-time, three-month assignment ideal for someone who thrives in a fast-paced environment and is passionate about contributing to a meaningful global health initiative. The salary for this position is in the range of INR 30,000-40,000/month. Duties and Responsibilities: Coordinate and schedule interviews with candidates, hiring managers, and panelists across multiple time zones Disseminate interview materials, including structured interview guides and candidate scorecards Track and collect completed scorecards and ensure proper documentation and filing Communicate professionally and promptly with candidates and hiring teams Support the offer process, including coordinating job offer meetings, initiating background checks, and coordinating with HR operations Draft correspondence independently or based on instructions and redirect as appropriate, bringing urgent matters to the attention of the supervisor. Monitor hiring progress and help track deadlines and milestones Provide general administrative support to the Senior Talent Manager and Global Talent team Qualifications: Experience Required - At least 1–2 years of experience in talent acquisition, HR coordination, or administrative support, preferably in a fast-paced or global environment. Experience coordinating international or cross-border recruitment and understanding of relevant hiring logistics (e.g., time zone coordination). Demonstrated ability to manage competing priorities and meet tight deadlines Experience handling confidential information with discretion and integrity Experience using applicant tracking systems is a plus Skills And Abilities - Strong organizational and time management skills with attention to detail Track record of improving or streamlining recruitment coordination processes (e.g., scheduling workflows, communication templates, candidate tracking) Excellent communication skills (verbal and written) Comfortable working across different time zones and cultures Commitment to confidentiality, professionalism, and equity in hiring processes Experience in record-keeping and filing systems to ensure accurate data management. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative tools; Working Conditions and Physical Requirements: Ability to collaboratively work with cross-cultural and cross-functional internal teams and external partners in various time zones; Show more Show less