Job Summary:The Personal Assistant (PA) will assist the Director of Engineering or Technology in managing their professional responsibilities while integrating engineering knowledge into the daily operations. The PA will help with the coordination of technical projects, manage communications and documentation related to engineering, and provide support in addressing technical issues and solutions within the organization.Key Responsibilities:Administrative Support with Engineering Focus:Schedule Management: Manage the Directors calendar and prioritize appointments and meetings, particularly those involving engineering projects, product developments, and R&D.Technical Documentation: Assist in preparing and maintaining technical documents, specifications, reports, and presentations related to ongoing engineering or technology projects.Email and Communication Management: Handle correspondence on technical matters, drafting emails, and ensuring timely communication between the Director and engineering teams.Meeting Preparation: Schedule and organize technical meetings, including those with clients, or internal engineering teams. Project Coordination and Engineering Support:Project Tracking: Help track progress on engineering projects, ensuring deadlines and milestones are met. Use project management software to monitor tasks and progress.Technical Research: Conduct research on engineering topics, new technologies, market trends, or competitor products that are relevant to the Directors strategic goals.Resource Coordination: Coordinate resources, including engineers, technicians, and project teams, to ensure tasks are completed efficiently and effectively.Technical Issue Support:Troubleshooting Assistance: Help troubleshoot minor technical issues or ensure the Director is briefed on technical challenges faced by the engineering teams.Monitoring Systems and Equipment: If applicable, assist in monitoring the status of critical engineering systems or equipment, and ensure that maintenance or upgrades are scheduled on time.Document Control & Engineering Process Management:File Management: Organize technical documentation, including blueprints, design specifications, and project updates. Ensure all files are easily accessible and updated regularly.Version Control: Help manage version control of technical documents or project designs, ensuring proper tracking and organization of changes.Compliance and Standards: Ensure that all technical documents meet regulatory requirements and industry standards for engineering. Reporting and Presentations:Create Technical Reports: Assist in generating detailed engineering reports, status updates, and presentations for senior leadership, clients, or stakeholders.Prepare Presentations: Develop technical presentations, ensuring that information is communicated clearly and effectively to both technical and non-technical audiences.Data Analysis and Metrics: Help in analyzing engineering data, generating insights, and presenting metrics related to project performance, efficiency, or product development.General Administrative Tasks:Travel and Logistics: Coordinate travel arrangements, including site visits to engineering projects, meetings with clients or suppliers, and industry events.Time Management: Support the Director in prioritizing tasks, managing competing demands, and optimizing time management within a busy engineering environment.Required Skills and Qualifications:Educational Requirements:Bachelors or Masters Degree in Engineering (B.Tech, M.Tech) or a related field is highly desirable.Additional certifications in project management or administrative assistance may be beneficial (e.g., PMP, Executive Assistant certification).Technical Skills:Engineering Tools Proficiency: Familiarity with CAD software (AutoCAD, SolidWorks), project management tools (Jira, MS Project), or version control software (Git) to support technical teams.Basic Technical Understanding: Ability to understand technical documentation, design specifications, and engineering jargon. A good grasp of the concepts related to the field in which the Director works (e.g., mechanical, electrical, or software engineering).Troubleshooting Knowledge: Basic problem-solving skills for technical issues or coordination with engineering teams for technical support.Data Analysis: Ability to assist in gathering, analyzing, and presenting engineering data to aid decision-making.Soft Skills:Strong Organizational Skills: Ability to manage multiple tasks, prioritize, and maintain a well-organized workflow.Effective Communication: Clear and concise communication skills for liaising with both technical and non-technical personnel.Attention to Detail: Ensuring accuracy in managing engineering documentation, scheduling meetings, and tracking project deliverables.Discretion and Confidentiality: Handling sensitive information and project details with confidentiality and professionalism.Experience:Prior experience in an engineering environment, even in an administrative role, is a plus.Experience with project management and coordination in a technical field.Experience with managing or preparing technical documents or reports for engineering projects is a plus.Working Conditions:Full-time position based in the office, with occasional remote work if applicable.Potential for overtime during project deadlines or high-demand periods.Regular travel may be required for site visits, meetings, or industry conferences.Career Growth:Opportunity for growth into higher-level administrative roles or positions within engineering project management or operations.Key Engineering Skills to Highlight:Technical Literacy: Understanding of engineering concepts, terms, and the ability to interpret technical drawings and specifications.Troubleshooting: Ability to assist with solving basic technical problems or escalating issues to the right technical teams.Data Analysis: Skills in handling and interpreting data, especially related to engineering metrics or project performance.