Sales Administrator - Collections M-F

Job Description

Key Responsibilities Invoice Generation & Validation: Gather and verify project-related data from project/internal teams to generate accurate invoices. Ensure invoices comply with contract terms, pricing structures, milestone billing, purchaser order and company policies. Work closely with finance and project teams to resolve any discrepancies before invoicing. Collections Management: Monitor accounts receivable and follow up for payments with customers. Proactively communicate with customers to ensure timely collections and resolve disputes. Maintain detailed records of collection efforts and customer interactions. Customer Coordination & Relationship Management: Act as the primary point of contact for billing inquiries and disputes. Develop and maintain strong relationships with clients to facilitate smooth collections. Provide customers with necessary documentation, statements, and payment reminders. Bank Guarantee Issuance: Compile the list of Bank Guarantee requirements and provide it to the Finance Manager Collect the Bank guarantee from Finance manager and deliver it to customers or to internal project/sales teams. Qualifications & Skills: Bachelor's degree in Finance /Accounting/ Project Management/sales administration 8 to 10 years of experience in accounts receivable, billing, or collections management. Excellent communication and negotiation skills for handling customer interactions. Proficiency in accounting software Tally and MS Excel. Ability to work independently and collaborate with cross- functional teams. Familiarity with credit risk assessment and mitigation strategies. Prior experience working with Indian public sector aerospace and defense organizations.