Secretary

Job Description

Skills o Great Communication skills - Spoken and Written (English, Tamil), some spoken Hindi preferred o Exceptional interpersonal skills o Professional knowledge of Outlook.com, MS Word, PowerPoint, Google search, Gmail, OneDrive and some working knowledge of excel, (working knowledge of MS Tasks, Planner, Teams, Lists preferred) o High levels of Patience o Positive and Workaholic attitude o High levels of confidentiality o Skills to manage phone calls, messages, mails, and files o Ability to prioritize o IT Hardware skills - Professionally use Smartphones, Computers, Printers, Copiers, Projectors etc. o Willingness to learn Responsibilities Answer all calls, take messages, and asses and forward calls (as determined necessary) Manage mails (read all mails [except confidential or private] both post and emails - prioritise and manage replies, forward, and /or follow up correspondence Manage calendar - schedule frequent meetings, workhours, new meetings, and appointments. Manage and Service meetings - prepare agenda, prepare room, and make minutes. Receive and greet visitors who come for meetings Development, and manage a filing system for all files and documents, plans - both in email and physically. Secure and backup important documents Manage contacts database and manage gifts and pleasantries Prioritize work and meetings Prepare /draft and decimate memos, presentations, office orders, mails, and correspondence Liaison and / or co-ordinate with departments and other organizations for specific tasks Make reports by collecting information / data Manage bills, expenses Managing bill passing Manage taxes and coordinate director investments Ensure office supplies Make and manage travel arrangements Keep equipment operational and manage servicing Any other tasks assigned from time to time