Senior Accounts Executive

Job Description

Posting accounting entries, Record Keeping, Receivable and Payable management, Statutory Compliance and Returns filing-GST, TDS, Professional Tax, ESI etc. Should be fluent in English and have working experience in any ERP Accounting Software other than Tally ERP 9. 1. Accounting Entries 1.1. Accounting vendor invoices, debit notes, credit notes after verification 1.2. Posting bank and cash book entries including reconciliation 1.3. Scanning all the vendor invoices, debit notes, credit notes, expenses, challans, sales invoices and upload in the ERP system and shared folders 1.4. Filing all the accounting vouchers after verification from the manager 2. Receivable management 2.1. Preparation of invoices as per the quotations and the costs incurred within the timelines 2.2. Coordinate with the customers and ensure all the invoices are accounted by them 2.3. Coordinate with the customers about the payment status of the invoices by sending periodic emails and scheduling calls 2.4. Reconciliation of statements with customers on a regular basis 3. Payable management 3.1. Obtain invoices, debit notes and credit notes from the vendors as per the quotations and account them 3.2. Ensure that the vendors are paid on time as per the credit policies of the companies 3.3. Reconciliation of statement with vendors on a regular basis and obtain No Due Certificates 4. Statutory Compliance – GST, TDS, Professional Tax, ESI, PF, Income Tax etc 4.1. Tax payments to be done without interests/penalties 4.2. Filing GSTR1, GSTR3B, TDS, ESI, Professional Tax and other statutory returns before due dates 4.3. GST input credit reconciliation. Coordinate with vendors and ensure vendors upload all the invoices in the GST website and there is no tax credit mismatch between our ITC claim and the vendors data 4.4. Preparation of statements including calculations/workings etc for the tax payments and returns 4.5. Ensure all the tax records including returns, challans, workings, statements are maintained 5. Emails, Communication and Reporting 5.1. Preparation of various MIS Reports, Admin Reports, Tax Reports, Finance Reports 5.3. Ensure all the accounting works are being carried out as per the Standard Operating Procedures designed and approved by the company 5.4. Participate in meetings, identify and discuss all the pending issues/tasks with other departments/team members to get the issues resolved/tasks completed 5.5. Send daily plan and end of day status reports. Keep the manager updated on the status of all the pending issues. Escalate any pending task/issue if the same is not resolved within the deadlines 5.6. Ensure all the tasks assigned are completed within the deadlines 5.7. Keep the manager updated on Receivables, Payables, Statutory Compliances, pending accounts works and their status