Senior Analyst – Document Controller

Job Description

JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally. About JLL: We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honoured to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation and succeed together. If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table! Job Purpose To provide efficient Document Control in support of Engineering team to enable up to date drawings/documents to be available Aims and Objectives Document control & administration of Electronic Document Control System. migration of current windows file system engineering as built data to EDMS system Key Responsibilities and Accountabilities Document Control & Administration of Electronic Document Control System. and windows file system. with migration of Current windows file system to EDMS. Administer the engineering (EDMS) Electronic Document Control System and control of client sourced drawings Technical Manuals and Ad Hoc documents receipts-inwards/issues-outwards. Respond to document requests from client and client appointed consultants search/find and issue and issue via EDMS and other systems in a controlled recorded manner. Data preparation and compile drawing registers from existing windows file structure. Receive and Register and check/report that the format of incoming completed Projects supplied by client appointed contractors meets Client requirements for EDMS. Prepare & report on documentation Health & Safety/BAU/Statutory/Critical documentation as required by the business. Ensure a thorough understanding of the Client (EDMS) via training programme. Receive and take messages/Document requests and where appropriate take action. To carry out ad hoc duties not listed above as required by the Document Manager or General & Senior Management. Work with EDMS vendor to build the client system and take over full administrative responsibility for its management once handed over. Health & Safety All staff are required to fulfil their legal duty to take reasonable care for the health and safety of themselves and others who may be affected by their acts and omissions, and to follow all guidance and instructions given in this respect. Further details regarding Health & Safety responsibilities are set out in the Health & Safety Policy. People Skills To interface with peers, seniors, client vendors and build good working relationships with same Integrity: keep information confidential where required Experience, Knowledge and Skills Essential: Graduation in Mathematics & English Proficient in Excel/Word. Basic Technical Knowledge Building Services Previous Document Control Experience 3-5 years of Document Control Experience Desirable: ‘A’ Level passes or recognized equivalent B-Tech Qualification Knowledge of ISO standard 19650 Basic understanding of BIM and Asset management Knowledge and Skills: Ability to read and interpret technical manuals and drawings Excellent written and verbal communication skills. Ability to prioritize work tasks. Adaptable and flexible in approach to work required. Effective problem-solving skills. Be able to read and save cad drawings in dwg format. Reliable –Meeting deadlines and good time management. Detail conscious. Results/tasks orientated. Background knowledge/understanding or engineering or maintenance desirable. Knowledge of workplace computer systems. Experience in a similar position would be highly desirable. Confidence and commitment to providing a high quality, professional service. Excellent customer Service skills – ability to build and maintain rapport. Ability and readiness to give instruction to peers-colleagues. If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. About JLL – We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities. Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.