Job Description

Inviting quotations from Agency/vendors for materials and services and suggesting the management team about the most cost-effective option. Familiar with ERP software & good working ability with ERP software. Reconciliation of all concern agencys account & prepare report. Checking all the details on Bill i.e., Invoice No., Bill Date, Name & Address of service provider, Name & Address of service receiver, PAN No. Service Tax Registration No. & category, VAT registration (if applicable), Break up of Service Tax on Bill, Value of Taxable Services, Amount of Taxes, Amount of Levies e.g., Octroi, Freight or Transportation etc., to stamp & signature of the authorized signatory of the vendor. Arithmetic & technical checking of all bills i.e., Civil, Carpentry, Aluminum Windows, Finishing, Interior bills, Infrastructure, Plumbing, Firefighting, Electrical work, consultants, & material invoices etc. Site Visits - Physical checking of bills at site. Material Reconciliation - To check theoretical consumption of steel, cement & other material supplied free of cost to the contractor and make recovery in case of excess Consumption & wastage. Preparing cash flow reports and BOQ (Bill of quantities) for the organization and reporting them to the team lead Verified the bills for correctness and accuracy. Coordinated inter-departmental billing operations and maintained a record of the same. Estimation of quantity for concerning civil projects. Coordinate with site person for timely submission of all certified bill to H.O for payment.