Role & responsibilities :Greet and welcome visitors, clients, and employees with a warm and professional demeanour. Manage incoming calls, emails, and correspondence, ensuring timely responses. Coordinate meeting room bookings and set up for meetings or events. Maintain a clean, organized, and presentable reception area and office spaces. Handle office supply inventory and place orders when needed. Support administrative tasks such as filing, record-keeping, and data entry. • Assist in travel bookings, scheduling, and other ad-hoc tasks as required. Collaborate with team members to ensure smooth day-to-day office operations. Preferred candidate profile :Minimum 4 years of experience in a receptionist, front office, or administrative role. Good communication skillsboth verbal and written. A positive attitude and ability to multitask in a fast-paced environment. Proficiency in Microsoft Office (Word, Excel, Outlook) and basic tech tools. Strong organizational and time-management skills.Friendly, approachable personality with a professional appearance

Role & responsibilities : 1. Invoice and Expense Management: - Oversee the booking of all invoices and expenses accurately and timely in the financial system.2. Advance Tracking: - Follow up on pending invoices related to staff and vendor advances to ensure timely clearance.3. Staff Advance Management: - Open, manage, and track staff advances, ensuring compliance with organizational policies and procedures.4. General Ledger and Budget Line Booking: - Ensure proper booking of expenses to the appropriate General Ledger (GL) and budget lines to maintain accuracy in financial records.5. Monitoring and Reporting: Flag and report on pending advances for both vendors and staff to management for further action.6. Utilization Monitoring: Track and report on unutilized spending in projects to identify areas for cost recovery or realignment.7. Financial Planning and Analysis: - Assist in comprehensive financial planning, budgeting, forecasting, and variance analysis to support decision-making.8. Compliance Assurance: Ensure that all financial practices comply with relevant regulations, accounting standards, and internal policies.9. Supplier Performance Management: Monitor supplier performance and address any issues or discrepancies in invoicing.10. Risk Management: Identify potential financial risks related to invoice processing and advance management and develop strategies to mitigate these risks.11. Continuous Improvement Initiatives: Analyze financial processes related to invoicing and expenses to identify opportunities for improvements and efficiencies.12. Team Training and Development: Facilitate training sessions for team members to enhance skills in invoice management, expense reporting, and adherence to financial regulations.Preferred candidate profile Looking for candidates who can read and write Malayalam language .